Screen Map §2
Cross-Portal Handoffs
Facility ↔ Kivara Admin ↔ CNA. Walk the Table 1 chain so each portal action unlocks the next portal's work.
Facility Portal
Request · Review · Invoice
Master Admin
Publish · Confirm · Lock
CNA App
Request · Schedule · Clock
Demo record · req-handoff-1
0/7 complete · Next: Submit staffing request
Memorial Care Center · Skilled Nursing · Mon, Sep 15 · 7:00 AM–3:00 PM · Jordan Miles
- Submit staffing requestStep 1FACILITYREADY
Facility submits staffing request
Admin receives request and reviews it.
- Publish to eligible CNAsStep 2ADMINLOCKED
Admin publishes eligible positions
Qualified CNAs can see the shift.
- Request this shiftStep 3CNALOCKED
CNA requests shift
Admin receives the request with eligibility checks.
- Confirm AssignmentStep 4ADMINLOCKED
Admin confirms assignment
CNA schedule locks; facility sees assigned CNA; both are notified.
- Complete GPS clock in/outStep 5CNALOCKED
CNA clocks in/out
Admin sees attendance and exceptions; facility sees operational status only.
- Facility reviews timesheetStep 6FACILITYLOCKED
Timesheet is submitted
Facility reviews; Kivara gives final approval and locks hours.
- Approve & lock hoursStep 7ADMINLOCKED
Hours are locked
Payroll-ready record and facility invoice draft are created from the same approved hours.
Audit trail
- No handoffs yet.
Notifications by portal
- No alerts yet.